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I. OBJECTIVE
1. To provide guidelines on the process of expenses reimbursement for field works
II. DEFINITION OF TERMS
1. Reimbursement – refers to the activity of compensating or refunding of prior work-related purchases or expenses
III. GENERAL POLICIES
Purchases for reimbursement must be approved by the CEO. Every employee is not encouraged to make any work-related expenses using their personal money. As per policy, employees must make a cash request instead.
All transactions subject for reimbursement should be written in the Liquidation form. Supporting documents must be attached to the form together with a photocopy of the Itinerary Report, for Team Leaders and Supervisors. Reimbursements should be made 24 hours from the date of expense, otherwise, it will not be honored. Reimbursements shall be upon the approval of their Immediate Head or COO and noted by the CEO.
Reimbursements are recorded and filed the same as cash disbursements and liquidation. Everything is encoded in the CDL file and submitted every Saturday.
IV. PROCEDURE FLOWCHART
Flowchart Title
1. Reimbursement
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Liquidation form
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