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I. OBJECTIVE
1. To provide guidelines on the procedure of banking of sales
II. DEFINITION OF TERMS
1. Banking – refers to the activity of depositing of sales of the outlet
2. Banker – refers to the service crew or personnel assigned to do the banking of the outlet/s
3. Full Sales – refers to the sales made by the outlet from the time the store opened until the store closes
4. Partial Sales – refers to the sales made by the outlet from the time the store opened until afternoon before banking
5. Remaining Sales – refers to the sales made by the outlet after the (banking of) partial sales until the store closes
III. GENERAL POLICIES
Banking of Sales must be done with the following guidelines:
a) The banker must change into a regular shirt (civilian) or must put on a jacket big enough to cover his polo shirt uniform. Banker is prohibited to do the banking while still in uniform.
b) Time of banking must be irregular. The banker must observe his banking schedule and make sure that it is irregular enough to avoid prying eyes.
c) The banker must secure or safe keep the money and must not act too obvious.
d) The maximum amount to be deposited per banking transaction is P10,000.00. Any excess must be deposited at another time.
e) Only the Team Leader and the Store In-Charge are allowed to do the banking.
Sales must be deposited within 24 hours. Banking must be made at least twice a day. For outlets with only one assigned service crew, banking of the full sales is deposited the next day.
Reporting of sales banking is a must. The banker must notify the assigned PCS of their outlet about the transaction using the following format:
For Regular Sales:
(Outlet)
(Date)
(Name of Banker)
R (amount) (time deposited) (bank deposited)
P (amount) (time deposited) (bank deposited)
With Full Sales:
(Outlet)
(Date)
(Name of Banker)
F (amount) (time deposited) (bank deposited)
P (amount) (time deposited) (bank deposited)
Legend:
F – Full Sales
P – Partial Sales
R – Remaining Sales
For outlets that do not do the banking of their own sales, turnover of sales to the banker must be made with Cash Pull-Out Slip. The two (2) parties must properly turnover the sales and sign the said form. The banker is the one responsible for reporting the sales banking of the outlet/s.
Sanction for not following the policy:
1st Offense – Warning
2nd Offense – Memo
3rd Offense – ATD (P50.00)
Special Cases:
During instances when the general guidelines may not be applicable, the issue must be discussed with the CEO.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Cash Pull-Out Slip
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