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I. OBJECTIVE
1. To have real-time monitoring of sales banking of all outlets
2. To verify all banking transactions made for the sales of the outlets
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
PCS shall receive text messages from outlets during their banking of sales using the following format:
1. For Regular Sales:
(Outlet)
(Date)
(Name of Banker)
R (amount) (time deposited) (bank deposited)
P1 (amount) (time deposited) (bank deposited)
P2 (amount) (time deposited) (bank deposited)
2. With Full Sales:
(Outlet)
(Date)
(Name of Banker)
F (amount) (time deposited) (bank deposited)
P1 (amount) (time deposited) (bank deposited)
P2 (amount) (time deposited) (bank deposited)
3. With Cash Overage:
(Outlet)
(Date)
(Name of Banker)
F (amount) (time deposited) (bank deposited)
P1 (amount) (time deposited) (bank deposited)
P2 (amount) (time deposited) (bank deposited)
O – (amount) (time deposited) (bank deposited)
Legend:
F – Full Sales
P1 – Partial Sales 1
P2 – Partial Sales 2
R – Remaining Sales
O – Cash Overage
(Go to “SSM” folder → Choose year → Choose outlet → Choose month → Open file: “dsr_data” → Click sheet: “Text”)
Input the details in the “Text_Bank Monitoring”. Gather the details of banking transaction of all outlets and send the list to the Accounting Staff in charged of verification.
After verification, send a text report to the CEO. If a problem occurs, personally inform or call the CEO for further instructions.
Deposit Slip Monitoring
Input the verified amount in the “Deposit Slip Monitoring”. Validate the deposit slip once received, and input the date of banking to “Deposit Slip Monitoring “file.
IV. PROCEDURE FLOWCHART
Flowchart Title
Sales and Banking Monitoring
V. REFERENCE/INTERFACE PROCESS
Flowchart Title
1. Sales Banking
VI. FORMS AND RECORDS
Form Title
(Not Applicable)
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