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I. OBJECTIVE
1. To provide guidelines on the process of requisition of office supplies and cell phone load
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
Office Supplies:
All office supplies requests must be submitted to HRAD one (1) day in advance, and for new stores, one (1) week before opening. Requisition Slips (RS) must be accomplished with approval of Immediate Superior to facilitate processing of requests. Only admin personnel are allowed to get supplies and uniform at the stock room.
• Tissue rolls – maximum of 2 rolls per day and should not be used to clean desks, chairs, utensils, etc.
• Papers – newsprint for internal correspondences. Scratch papers (not confidential) shall be used to duplicate forms.
• Ballpens – only one (1) pen per color shall be issued.
Cellphone Load:
Authorized employee who is requesting for cellphone load must fill-up a Requisition Slip and state the intended month of use. Requisition Slip must be noted by the Immediate Superior and approved by the CEO. Load will be processed by the HR Department once approved. HRD follows the rule: “No approval by the CEO, no issuance of phone card load”.
If the employee lost the issued phone card, the amount of the said phone card shall be charged to the employee.
IV. PROCEDURE FLOWCHART
Flowchart Title
1. Requisition of Supplies and Cell phone Load
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Requisition Slip (RS)
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