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I. OBJECTIVE
1. To provide guidelines for incidents of lost or stolen cash fund
2. To provide guidelines on process of replenishment of cash fund
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
Service Crew (SC) must report the incident to SOS as soon as possible. SOS shall issue an Authority to Deduct (ATD) to the personnel at fault. The amount of cash fund lost/stolen shall be charged and be the amount of the ATD. SC must make an Incident Report to attach to the ATD slip. SC must also report to the Human Resources Department (HRD) for further investigation and for any disciplinary action applicable.
SOS shall make a cash request to the Finance Officer for the replenishment of cash fund, with the ATD attached. The amount to be requested must be the same amount of the cash fund lost/stolen. Cash fund replenishment shall be given to the outlet’s Supervisor or Team Leader to be delivered to the outlet.
IV. PROCEDURE FLOWCHART
Flowchart Title
Lost or Stolen Cash Fund
V. REFERENCE/INTERFACE PROCESS
Document Title
1. Concerns
VI. FORMS AND RECORDS
Form Title
1. Cash Advance Request form
2. Incident Report Slip
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