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I. OBJECTIVE
1. To provide guidelines on the processing of Authority to Deduct or ATD
II. DEFINITION OF TERMS
1. Authority to Deduct – also known as “ATD”, a medium used to let the personnel to be deducted acknowledging the fact. This enables immediate closure of a situation that involves deduction
2. Authority to Deduct (ATD) Slip – the medium used to let the personnel to be deducted acknowledging the fact
III. GENERAL POLICIES
ATD Issued to the Outlet
All ATD issued by PCS/SOS/ATL shall be forwarded to the owner for acknowledgement.
PCS shall receive all the ATD’s and its corresponding Incident Report (IR). Input the details in a file for ATD monitoring of a specific cut-off period. During the cut-off period, forward all the ATD slips with the Incident Report to the CEO or Supervisor (outlets) for approval.
Once returned, input any written remarks to the ATD monitoring file. File the pink copy of the ATD slip. Forward ATD slips with IR and the monitoring to the Payroll Staff and send an email of ATD monitoring of a specific cut-off period.
ATD Issued to the Driver
All ATD issued by Service Crew shall be forwarded to PCS (Pink Copy) and to Driver (Blue and White Copy). PCS shall receive all White Copy of ATD with IR (approved or waived) from Warehouse Supervisor every Saturday.
Input any written remarks to the Driver’s ATD monitoring file. File the pink copy of the ATD slip. Forward ATD slips with IR and the monitoring to the Payroll Staff and send an email of Driver’s ATD monitoring of a specific cut-off period.
IV. PROCEDURE FLOWCHART
Flowchart Title
Processing of ATD
V. REFERENCE/INTERFACE PROCESS
Document Title
1. Authority to Deduct
VI. FORMS AND RECORDS
Form Title
1. Authority to Deduct Slip
2. Incident Report
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