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I. OBJECTIVE
1. To define the importance of the “Authority to Deduct” policy
2. To provide guidelines on the process of issuing “Authority to Deduct”
II. DEFINITION OF TERMS
1. Authority to Deduct – also known as “ATD”, a medium used to let the personnel to be deducted acknowledging the fact. This enables immediate closure of a situation that involves deduction
2. Authority to Deduct (ATD) Slip – the medium used to let the personnel to be deducted acknowledging the fact
3. Company property – includes but is not limited to equipment, utensils, office supplies, tools, etc. that is owned by the company
4. Direct – one way of issuing ATD, it pertains to ATDs given on-the-spot
5. Incident Report – the act used in detailing and explaining an incident that occurred
6. Indirect – one way of issuing ATD, it pertains to ATDs given from the Head Office
III. GENERAL POLICIES
ATD is issued to anyone given any of the following situations:
a) When a product is prepared or cooked at substandard (bad order)
b) When any company property is lost or broken due to negligence
c) When there is cash shortages during spot audit
d) When there is wrong computation and/or inventory in the DSR
e) When necessary forms are improperly filled out
f) When policies or rules that have accompanying penalty are not followed
g) When done OTHER things that caused conflict in the operation and sales of the outlet whether directly or indirectly
h) When a product lapses as FIFO is not implemented or not pushed
i) When there is short or over delivery
Anyone is allowed to issue an ATD to his/her superior, subordinates or co-employees, provided that the latter has done any of the above.
Anyone with ATD is required to sign the ATD slip issued to them, to write an Incident Report, and to send them to the Head Office. ATD slip contains of 3 copies: blue copy shall be kept by the owner while pink and white copy shall be returned to the issuer. All issued ATD must be returned to the issuer exactly at the same moment if it is Directly issued or within 3 days upon acceptance if it is Indirectly issued. All ATD, whether acknowledged or not, is forwarded to the PCS Dept. every cut-off period for processing. All ATD is subject to approval by the CEO. The ATD could either be waived or lessened, depending on the incident and the judgment of the CEO.
ATD forms shall be controlled and monitored by the SOS. Lost ATD shall be accounted to the issuer.
IV. PROCEDURE FLOWCHART
Flowchart Title
Authority to Deduct
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Authority to Deduct Slip (ATD)
2. Incident Report Slip (IR)
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