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I. OBJECTIVE
1. To specify the grounds in which ATD is used internally
II. DEFINITION OF TERMS
1. Authority to Deduct – also known as “ATD”, a medium used to let the personnel to be deducted acknowledging the fact. This enables immediate closure of a situation that involves deduction
2. Authority to Deduct (ATD) Slip – the medium used to let the personnel to be deducted acknowledging the fact
III. GENERAL POLICIES
Authority to Deduct (ATD) is issued given any of the following instances:
1. When an employee’s negligence allows him/her to break a policy that comes with penalty or fine.
Examples:
• Habitual tardiness
• Not wearing of company ID
• Not wearing of prescribed uniform during weekdays
• Not wearing of proper attire during Saturdays or working holidays
2. When an employee fails to observe his accountability* that comes with penalty or fine.
Examples:
• Extra charges in the monthly load bill
• Loss of company phone or SIM
• Breakage of calculator
• Wrong print of cheque
3. When an employee’s action causes the company any kind of loss or conflict.
Examples:
• Wrong purchase of item
• Late submission of document
• Receiving of damaged or rejected item
• Late payment of dues
4. When an employee makes purchases that is deductible by salary.
Examples:
• Requisition of uniform
• Purchase of certain company goods or products
The issuer of ATD must secure signature of the person being issued with ATD to prove acknowledgement of the deduction.
*Note: Offices supplies and other company-issued items are subject to wear and tear, means that if the item becomes unusable due to being worn out or exhausted, it shall not be charged to the employee.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
1. Cellphones and Landlines
2. Standard GJVI Uniform
3. Proper Employee Attire
4. Requisition of Supplies and Cellphone Load
5. Habitual Tardiness
VI. FORMS AND RECORDS
Form Title
1. Authority to Deduct (ATD) Slip
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