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I. OBJECTIVE
1. To maintain the regular monitoring of the Driver’s van and accessories
2. To document the daily monitoring reports and to compile it in a weekly basis
II. DEFINITION OF TERMS
1. Driver – refers to Warehouse personnel who are responsible for the delivery of items (products, consumables, equipment, etc.) to outlets and franchisees
III. GENERAL POLICIES
Driver is issued a van and a set of mechanical tools all for the purpose of his job. All of them are liabilities to the Driver and therefore must be handled with utmost care.
Driver, together with the Guard on Duty, must monitor the cleanliness and condition of the above mentioned items, as well as the mileage reading and daily gas purchase of the motorcycle, during Mondays thru Fridays. During Saturdays, Driver must check all of them together with Warehouse Staff. All checking must be recorded in the Daily Van Monitoring form.
If the Guard on Duty finds a new dent, scratch, etc. on the van, he must report it immediately to the Warehouse Staff. Driver must give an Incident Report to the Warehouse Staff regarding the issue.
Driver must surrender the motor keys and tools to the Warehouse Staff or Guard on Duty after roving. Driver must make an Incident Report in case of lost of any item or damage on any of the properties issued to him.
Once a week or once the vehicles used up most of its gas, Warehouse Supervisor must request gasoline to the Purchasing Department. Each vehicle is entitled to receive a full tank for replenishment. Receipt and received Purchase Order (PO) form must be forwarded to the Purchasing from Warehouse.
Warehouse Staff must send to the Warehouse Supervisor (CC: CEO) the weekly Van Monitoring Report. Variance for the weekly kilometer per liter records must only be at (+/-) 10% from the basis.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Daily Van Monitoring
2. Incident Report Slip (IR)
3. Van Monitoring Report
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