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I. OBJECTIVE
1. To provide guidelines in the requisition of cash and releasing of cash bond, last salary and 13th month pay of employees
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
Human Resources Department (HRD) must contact the concerned staff for claiming their cash bond, last salary or 13th month pay. HRD needs to receive confirmation from the concerned staff that he/she shall arrive on the stated releasing date. No confirmation from the staff, no cash request shall be processed.
Submission to Ma’am Eden of the list of names for validation is every Tuesday, or two (2) days before the cash request. After validation, the list shall be forwarded to the CEO for approval of payment.
Once approved, request Cash to Accounting Department. Requisition of cash to Accounting is every Thursday, while the release of cash requested is every Friday.
Releasing of Cash Bond, Last Salary and 13th Month pay is strictly every Saturday, 9am to 4pm only. HRD shall submit to Ma’am Eden the receiving copy of claimed cash bond, last salary, and 13th month pay by 5pm for counterchecking.
Unclaimed cash bond, last salary and 13th month pay must be surrendered to Accounting on Monday morning. The list must be stamped with “Validated” and signed by Ma’am Eden.
For employees who did not claim on the scheduled Saturday, they may claim theirs on the next Saturday. HRD shall repeat the whole process.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
(Not Applicable)
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