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I. OBJECTIVE
1. To provide guidelines on the acceptance and processing of requests for non-regular items
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
There are two (2) types of special items that shall be recognized:
1. Non-regular items requested by the Research and Development (R&D) Dept.
These new items may be used for a new product to be tested or a new product to be released to the outlet. Formal samples must be provided by the Requisitioning Dept. or, if not possible, a detailed specifications of the item.
If the requested item is for a new product to be released, initial request shall be made by the R&D. The succeeding requests shall then be made by the Warehouse and the item shall be categorized as a regular item.
2. Special services or purchases
The above refers to non-regular items or special requests made by various departments. It includes items such as marketing collaterals, equipment, signage, etc. that are not or can not be inventoried or stocked by the company. Proofing or samples are important in making the request for the said items. If not possible, detailed specifications of the item must be provided.
Initial delivery of such items must be received with the presence of a Purchasing Staff for checking purposes. The succeeding deliveries shall then be done without the need for the presence of a Purchasing Staff.
The approval of the CEO or the COO shall be very important before accepting requests for special items.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
1. Requisition of Items
VI. FORMS AND RECORDS
Form Title
(Not Applicable)
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