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I. OBJECTIVE
1. To provide guidelines on the process of issuing and return of materials requested by the employees
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
Document and file all material requests received from the employees. Use the Quorus System for effective monitoring.
For Head Office:
• Materials Requisition (MR) – Input the items requested, department that requested them, and name of employee who made the request.
• Materials Issuance (MI) – Input the items issued to employee. Make sure to separate items that are needed to be returned (e.g. calculator) and items that are not needed to be returned (e.g. staple wire).
• Materials Return – Input the items that are returned by the employee.
• MI Closeout – Only done when there are items that are failed to be returned by the employee or borrower.
• MR Closeout – Only done for Materials Request that are not served yet due to “out- of-stock”
For Warehouse and Franchisee:
• Transfer Order (TO) – Input the items requested by the Warehouse staffs or items ordered by the franchisee. Print the slip and have it received or signed by the staff that made the request (Warehouse staff) or processed the request (for franchisees).
• Transfer Receipt (TR) – Shall be done by the staff who received the TO slip.
• TO Closeout – Only done for Transfer Order where there are items that have gone missing upon receiving of the receiving staff.
*In case of rejected or defective items that are issued or served, the receiving staff shall still include it in the TR but transfer back the items using TO.
*Issue an ATD for unreturned items that are needed to be returned.
IV. PROCEDURE FLOWCHART
Flowchart Title
Materials Issuance
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Transfer Order (TO)
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