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I. OBJECTIVE
1. To introduce the different kinds of forms that are regularly used for the proper operation of the outlets
2. To define the role of the SOS in providing each outlet with the necessary forms for their daily operations
II. DEFINITION OF TERMS
1. Cashier’s Fund Breakdown – refers to the form that outlets use to state the breakdown of bills that is the cash fund
2. Daily Gross Sales Report – refers to the form used to declare the daily sales of the outlet (for SM outlets only)
3. Daily Sales Inventory – refers to the form that outlets use when monitoring the inventory of stocks (products, consumables, etc.) and input the details of sales for the day (for CDH, WD and BBE outlets)
4. Money Declaration – refers to the form used where the Service Crew on duty declares the amount of his/her personal money before and after his/her shift
5. Sales Summary Report – refers to the form used by selected outlets in replacement of the Daily Sales Inventory (for BBT and SSM)
6. Status Report – refers to the form that outlets use to report certain daily happenings in the operation of the outlet
7. Weekly Electrical Consumption & Breakage/Lost Weekly Summary Report – the form used where the Service Crew records the daily consumption of electricity and the monitoring of utensils and equipments used in the outlet for the whole week
8. Weekly Gas/Water Consumption – the form used where the Service Crew records the daily consumption of gas and water in the outlet for the whole week (for CDH outlets)
III. GENERAL POLICIES
SOS must issue sets of DSR forms to all outlets every Monday. The number of set to be issued is based on the number of days the outlet operates within a week. A set of DSR must contain the following:
• Daily Sales Inventory (differs per brand, excluding BBT and SSM)
• Status Report
• Cashier’s Fund Breakdown
• Money Declaration
• Weekly Electrical Consumption & Breakage/Lost Weekly Summary Report
• Weekly Gas/Water Consumption (for CDH only)
• Sales Summary Report (for BBT and SSM only)
• Daily Gross Sales Report (for SM outlets only)
It is the Rider’s task to deliver the DSR forms to the outlets, except for outlets located at the provincial areas. SOS must provide the Rider with a DSR receiving form for the Service Crew to sign upon acceptance of the DSR forms. Service Crew must write in the “Remarks” section whether the DSR forms received are complete or not.
These forms can not be requested by the Service Crew or Team Leader. It is their responsibility to properly use the forms. If a form is lost or used in advance due to errors, ATD will be given to the Service Crew at fault. A charge of Php50.00 is due for each form.
All the above forms are used daily in each and every outlet, and submitted on the next day. It is all with the exception of the Weekly Electrical Consumption & Breakage/Lost Weekly Summary Report and Weekly Gas/Water Consumption which are both submitted during Saturdays.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
(Not Applicable)
VI. FORMS AND RECORDS
Form Title
1. Daily Sales Inventory (differs per brand, excluding BBT and SSM)
2. Status Report
3. Cashier’s Fund Breakdown
4. Money Declaration
5. Weekly Electrical Consumption & Breakage/Lost Weekly Summary Report
6. Weekly Gas/Water Consumption (for CDH only)
7. Weekly Forms Distribution
8. Sales Summary Report (for BBT and SSM only)
9. Daily Gross Sales Report (for SM outlets only)
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