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I. OBJECTIVE
1. To provide guidelines on the proper distribution of documents received from the outlets
II. DEFINITION OF TERMS
(Not Applicable)
III. GENERAL POLICIES
Listed below are the forms and documents grouped based on Section or Department:
For Profit Center Staff (PCS):
(Based on proper sequence)
1. Daily Gross Sales Report
2. Sales Summary Report
3. Deposit Slip
4. Expenses Receipt
5. Senior Citizen Form
6. Cash Pull-Out Form
7. Cash Fund Breakdown
8. Status Report
9. Money Declaration
10. ATD Form
11. Incident Report
12. Gift Certificate
13. Free Item Card
14. Transfer Slip
15. Order Slip
16. Z-reading
For Store Operations Support (SOS):
1. Requisition Slip
2. Memorandum (from Admin Office)
3. Timesheet
4. Weekly Electrical/Water/Gas Consumption
5. Pull-Out Receipt Form
6. Other documents not included in other departments
For Human Resources (HR):
1. Resume
2. Health Certificate
3. Endorsement Form
4. Photocopy of ID
For Accounting:
1. Statement of Account (Electric, Water, Rental Bill)
2. Payment Voucher
3. Official Receipt
4. Sales Invoice
5. Gift Certificate
6. Delivery Note
Procedure:
1. Know to which department or section does the document belongs
2. Collect the forms based on the receiving department or section
3. Properly fold together the forms based on receiving the department or section
4. After folding, write the name of the receiving department or section on top of the forms
5. Place it in the plastic envelope.
Reminders:
1. Left pocket of the plastic envelope: only the forms for PCS must be placed.
2. Middle pocket of the plastic envelope: only the forms for SOS must be placed.
3. Right pocket of the plastic envelope: only the forms for HR and Accounting must be placed.
IV. PROCEDURE FLOWCHART
Flowchart Title
(Not Applicable)
V. REFERENCE/INTERFACE PROCESS
Document Title
1. Plastic Envelope for Documents
VI. FORMS AND RECORDS
Form Title
(Not Applicable)
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